Terms and conditions of the Discovery 947 Rhythm Run

The Discovery 947 Rhythm Run is presented by Primedia (Pty) Limited (“Primedia”) and Discovery Central Services (Pty) Limited, jointly hereinafter referred to as “the Organisers”.

The Discovery 947 Rhythm Run is comprised of the Speed Lap, the Rhythm Run and an after-party, jointly referred to as “the Event”.

Event Date & Times

  • The Event will take place on Saturday 30 May 2020 at Kyalami Grand Prix Circuit.
  • The gates to Kyalami Grand Prix Circuit will be open to the public from 14:00 on Saturday 30 May 2020.
  • The Speed Lap will start at 16:00. Participants will not be able to access the start area after 16:05.
  • The Rhythm Run will start at 17:30. Participants will not be able to access the start area after 17:45.
  • The after-party will start as the Rhythm Run commences at 17:30, and finish at 22:00. All participants and supporters will be required to vacate the premises by 22:30.
  • Only Speed Lap and Rhythm Run participants and supporters with supporters’ tickets may attend the after-party.
  • No under 18’s are allowed at the Event or any part thereof. The Organisers have the right to verify and request verification of the age of participants and supporters before, during and after the Event.
  • Participant entry fees

    Entry fee for the Speed Lap: R295 per person incl. VAT
  • Wrist band - to gain access to the venue
  • Temporary Timing chip
  • Complimentary Rhythm Run T-shirt
  • Race pack courier charges
  • Access to the Event after-party
  • Entry fees are non-refundable.
  • Entries are available to the first 8 500 paid entries only.
  • Only online entries are accepted. You will not have the option to pay later. If you have not paid, your entry will not be saved.
  • Methods of payment allowed are: Credit Card or Fast EFT - both are accessible from the online entry system.
  • Entries will close once our capacity of 8 500 has been reached or by 15 May 2020, whichever occurs first.
  • Rules of the Speed Lap

  • Participants are required to run two laps (9km*) of the Kyalami Grand Prix Circuit. *distances may vary
  • Participants are required to complete the first lap within 35min or less.
  • Participants who have not completed their second lap by 17:10 will be swept off the route and returned to the finish area.
  • Speed Lap race numbers must be worn on the front of your complimentary Event T-shirt.
  • No official ASA approved club colours are to be worn. All participants are advised to wear their complimentary Event T-shirt, or alternatively any other unbranded running attire.
  • This is a timed event. Participants not wearing their official race numbers or timing chips will not be eligible to win or receive any prize money. You will receive your complimentary temporary timing chip in your race pack.
  • All instructions from Event officials must be obeyed at all times.
  • Participants who decide not to complete the second lap will be regarded as non-finishers for the Speed Lap and will not be eligible for prize money.
  • This event is NOT held under the auspices of the IAAF, ASA or CGA nor any other athletics governing body. The rules and regulations governing the Event are those set out in these terms and conditions and as detailed by the Organisers.
  • Prize money will be awarded to the first three men and the first three women to complete two laps of the course. In order to be eligible for prizes the winners will need to have crossed all timing mats on route and be verified as the prize winners by the Event referees.
  • Speed Lap Prize money breakdown as follows:
  • PositionMenWomen
    1stR10 000.00R10 000.00
    2ndR5 000.00R5 000.00
    3rdR2 500.00R2 500.00

  • Prize winners must be present at prize giving in order to claim their prizes.
  • Prize giving will take place at 17:15 on the stage on the track, before the start of the Rhythm Run.
  • Objections/appeals must be lodged with the Event finish referee at the finish area by latest 16:45
  • No prize money will be given on the day. All prize winners will be contacted and will receive their prize money via EFT approximately 21 working days after the event.
  • Participants who arrive late for the Speed Lap will still be able to run the Rhythm Run, which is non-competitive and starts at 17:30.
  • The race director for the Speed Lap is Bruce King, from Jeppe Quondam Athletics Club. Bruce King is also the race director for the Jeppe Marathon.
  • The race director’s decision is final.
  • *Distances may vary

    Rules of the Rhythm Run
  • Participants have the choice to run one or two laps (4.7km or 9km*) of the Kyalami Grand Prix Circuit.
  • The Rhythm Run is a group start and both distances will start at 17:30.
  • If you arrive later than 17:55, you will not be able to do the Rhythm Run and you’ll miss out on all the action. If this happens, you can make your way directly to the after-party area or the grandstand to watch the run from there.
  • This is a timed event. Participants not wearing their official timing chips will not be eligible to receive a result. You will receive your complimentary temporary timing chip in your race pack.
  • *Distances may vary

    Merchandise
  • Event merchandise pre-purchased online will need to be collected from the merchandise store close to the start area, on the day of the Event. Your merchandise will not be couriered to you with your race pack. You will be sent an email with all details for collection closer to event day.
  • Supporters’ tickets

  • Supporters’ tickets are R170 per person incl. VAT and are limited to three tickets per participant.
  • Supporters’ tickets are available for pre-purchase if linked to an online Rhythm Run or Speed Lap entry and are non-refundable.
  • Supporters with valid guest access bands will have access to the Event venue, start waiting area and after-party during 14:00 and 22:00 only. Supporters will not have access to the track/routes.
  • Supporters are required to follow instructions of the Event marshals, security and race organisers and their appointed representatives.
  • Participants are responsible for the acts and omissions of their supporters and are responsible to ensure that their supporters adhere to these terms and conditions.
  • Dress Code

  • Participants are advised to wear their Discovery 947 Rhythm Run t-shirt and suitable active wear which they can run in and also wear at the after-party.
  • There will be a 'freshen-up' area at the finish.
  • Headlamps

  • It is recommended that all participants bring along and wear a headlamp during the Event.
  • Bag drop off

  • There will be a secure bag drop-off area at the Event start/ finish area.
  • Race pack delivery

  • Race packs containing your wristband, Rhythm Run T-shirt, and timing tag will be couriered to you during the 2 weeks leading up to the Event.
  • Please provide correct delivery address details in your entry form. This should be an address within the main centres of JHB / Pretoria, where someone will be available to receive the parcel during the week (preferably a work address).
  • After 2 failed delivery attempts the race pack will be made available for collection at Kyalami Grand Prix Circuit on the Event day, Saturday 30 May from 14:00.
  • Courier deliveries will apply to the main centres of JHB / Pretoria. Participants with addresses in outlying regions may be required to collect their race pack from Kyalami Grand Prix Circuit on Saturday 30 May, from 14:00.
  • Wrist band

  • Each participant will receive a wrist band in their race pack.
  • This wrist band number must be worn on the participant’s right arm for the duration of the Event and after-party.
  • Persons accessing the parking, start area, venue and route without a valid 2020 Discovery 947 Rhythm Run wrist band will be asked to leave the parking, start area, venue and routes.
  • Substitutions

  • Participant may not sell their number or allow anyone else to run under that number.
  • A substitution may be applied for through race office. An administration fee of R50 will be charged per substitution.
  • The new participant will need to obtain the armband and T-shirt from the existing entrant.
  • Substitutions may be applied for through the race office until 15 May 2020 or at the Queries Kiosk at Kyalami Grand Prix Circuit on the day of the race.
  • T-Shirt exchanges as a result of a substitution may be done at the Late Number Collection area at Kyalami Grand Prix Circuit on 30 May 2020 between 14:00 and 17:00 (subject to availability).
  • You will be required to hand in the incorrect size T-shirt in good order.
  • Water points

  • There will be two water points on the route – one situated roughly halfway, and a second water point just after the finish split for runners doing two laps. Toilets are also available at the first water point.
  • Cut-off times
  • Participants must complete the first lap within 40 minutes or less in order to commence a second lap.
  • Vitality Points

  • Vitality points will be awarded to all finishers as follows: 4.7km = 800 points 9km = 1100 points
  • Medical

  • Medical support for the Discovery 947 Rhythm Run will be available at Kyalami Grand Prix Circuit for the duration of the Event.
  • Any reasonable medical or emergency evacuation costs incurred by the Organisers on behalf of a participant or supporter during the Event will be for the cost of the participant or the participant’s supporter, as the case may be.
  • After-party

  • Only participants and supporters with tickets may attend the after-party, which will commence when the first runners come through the finish.
  • There will be food and beverage vendors at the after-party.
  • General

  • A drop off area will be available(see venue map) Website: (see venue map)

  • No under 18’s allowed.
  • No T-shirts will be exchanged unless in accordance with the participant subsititutions rules set out above. Ensure you order the correct size.
  • No pets allowed.
  • No food, beverages, alcohol, firearms or dangerous weapons may be brought onto the premises.
  • Bank card and ATM facilities will be available at the venue.
  • The venue is wheelchair friendly.
  • No smoking allowed in and around buildings. Smoking will only be permitted in designated smoking area.
  • A drop off area will be available (see venue map)
  • Only supporters with valid supporter’s tickets will be allowed access into the venue.
  • Instructions given by the organiser and race officials must be followed at all times.
  • Participants are warned to keep to the left of the track (passing on the right); and to remain on the sections of the track demarcated for them.
  • Cancellation Policy

    No refund shall be given in the event that a participant cancels their Event entry. The Organisers may consider a refund under exceptional circumstances such as illness and/or any other extraordinary circumstance. In that case, the Organisers will evaluate a request for refund on its merits and may require written motivation and supporting documentation. Any refund shall be at the sole and absolute discretion of the Organisers.

    Force Majeure

    No entry fee shall be refunded to a participant for a cancellation of the Event due to acts of God and Force Majeure, which shall include but not be limited to adverse weather conditions, riots, strikes, political unrest and/or any other occurrence not within the control of the Event organiser

    Teams and third party entries

    Any participation in the Event is subject to these terms and conditions, even if a person is participating as part of a team and/or their entries were made by a third party.

    Disclaimer

    Participants and their supporters participate in and attend the Event at their own risk. Neither the Organisers nor any of their officials, marshals, assistants, helpers or agents shall be liable to a participant or supporter in respect of any claim, loss, damage, injury or death incurred or suffered as a result of their participation in or attendance at the Event or the acceptance of any prize.

    Indemnity

    Participation in and attendance at the Event is subject to these terms and conditions. By participating in or attending the Event, the participant or supporter, as the case may be, agrees to indemnify the Organisers and to hold the Organisers harmless against any claim, loss, liability or damage incurred or sustained by the Organisers as a result of the participant or the supporter’s participation in or attendance at the Event, as the case may be, or the participant’s acceptance of any prize.

    Each participant understands that it is their responsibility to be medically fit to take part in the Event.
    This indemnity applies equally to teams entering under the rules and conditions of entry.

    Photographs of the participant

    By participating in the Event you consent and agree to the Organisers a) taking photos of you during the Event and b) using those photographs for promotional and publicity purposes at the Organisers’ sole and absolute discretion.

    If you do not agree to the above, you may contact the Organisers using the contact details at the end of these terms and conditions and withdraw your consent and agreement.

    Privacy

    By accepting these terms and conditions and/or by providing personal information to Primedia, you agree that Primedia may collect and use your personal information for purposes of organising and managing the Event and your participation therein, which includes but is not limited to sharing it with the appointed race organiser for purposes of organising and managing the Event and your participation therein.

    The personal information which is collected from you and processed by Primedia and the race organiser is done solely with your consent and in accordance with the Primedia Privacy Notice, available at www.primedia.co.za. The personal information which you provide to us in completing this entry form will be processed purely for the purposes related and ancillary to the Primedia business. We will not share your personal information further, save for as indicated herein, or unless required in terms of law or in terms of a legitimate business purpose. You may write to us at info@primedia.co.za should you have any questions regarding how we or the race organiser will process the personal information you provide.

    You agree that Primedia may share your personal information with Discovery Vitality (Pty) Limited and its subsidiaries (“Vitality”) in order for them to record your participation in the Event if you are a Vitality member. Discovery Vitality members shall be awarded points in accordance with the Vitality main rules and the Vitality points earning rules for points earning events. Vitality will use and process your personal information in accordance with the Discovery Group privacy statement available at https://www.discovery.co.za/corporate/terms-and-conditions ,Section B. You may contact our information officer at privacy@discovery.co.za should you have any questions or concerns regarding how we will use your personal information.

    Marketing material and Opt out

    By registering to participate in the Event you also agree to receive newsletters and/or marketing communication from the Organisers about the Event.

    You may elect to opt out of receiving newsletters and/or marketing communication by contacting the Organisers using the contact details below.

    If you opt out of receiving any newsletters and marketing communications from the Organisers, you will still receive communication regarding logistics relating to the particular aspect of the Event for which you have registered (i.e. The Speed Lap or the Rhythm Run).

    Contact details for the Event office:

    Telephone: 011 017 2700
    Email: run@947.co.za
    Website: www.947run.co.za